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Executive Assistant

Mojokerto
Full-time
Fixed-term

Role description

As an Executive Assistant, you will provide administrative and coordination support to the Sales, R&D, and Management teams. You will ensure that daily activities, documentation, logistics, and follow-ups are handled accurately and efficiently.

Your Mission

  • Provide Administrative Support
    Ensure smooth and accurate administrative support for the Sales, R&D, and Management teams, including CRM updates, quotations, purchase requisitions, and reimbursements.
  • Coordinate Cross-Functional Activities
    Coordinate with Sales, R&D, QA, QC, Finance, and other departments to ensure requests, projects, and daily activities are properly followed up and completed.
  • Manage Logistics & Business Arrangements
    Coordinate sample shipments, business trips, accommodations, and arrangements for visitors, clients, and internal stakeholders.
  • Support Management Activities
    Organize management meetings, prepare meeting materials and memos, and ensure management decisions are properly documented and followed up.
  • Ensure Effective Communication
    Serve as a key contact person for the HFMI Call Center and support clear, timely, and professional communication with internal and external stakeholders.

Minimum Qualifications

  • Minimum 5 years of experience in a similar administrative, executive assistant, or secretarial role, preferably in a sales or business environment.
  • Proficient in English, both written and spoken.
  • Excellent organizational and time management skills, with the ability to prioritize tasks and work effectively under pressure.
  • Strong communication and interpersonal skills, with the ability to interact professionally with various stakeholders.
  • Proficient in Microsoft Office Suite, particularly Word, Excel, and PowerPoint.
  • Strong attention to detail, with the ability to work accurately and efficiently.
  • Proactive, adaptable, and willing to take on a variety of tasks and responsibilities.

Preferred Qualifications

Proficiency in Mandarin, both written and spoken, is an advantage

About us

At Arethia, we fuse our long-standing reputation with a continual push for progress. A rapidly expanding player in the flavour industry, Arethia specialises in delivering innovative taste solutions and co-creating products that consumers love. For more than 70 years, Arethia has been known for its close collaboration with customers and the highest quality standards. With over 350 employees spread across Germany, Switzerland, Dubai, and Indonesia, we aim to shape the future of flavours with a culture that values agility, transparency, and talent.